20
January, 2025
January, 2025
Reporting to the Administrative Secretary
Duties
- Managing the reception desk
- Preparations and distribution of refreshments to employees and visitors
- Ensuring the venue of meetings is organized and beverages served
- Typing and Filing of documents
- Reporting to the Administrative Secretary on issues of concern
- Maintaining confidentiality of the Institute
- Prepares or directs the preparation of minutes, notices, agendas, and correspondence with all supporting documentation, requiring the application of specialized knowledge of the assigned function.
- Plans and arranges conferences, meetings and/or special events under general instructions from the supervisor; communicates arrangements to appropriate individuals.
- Arrange necessary travel reservations and itineraries; anticipate and prepare background materials needed.
- Any other duties as may be delegated from time to time
Knowledge, Skills and Abilities:
- Knowledge of standard office policies and procedures.
- Skill in developing and maintaining effective working relationships.
- Skill in English composition, grammar, spelling and punctuation.
- Knowledge in IT
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
- Ability to develop and maintain effective working relationships
- Strong communication skills, both written and verbal, in English
- Ability to handle confidential information with discretion.
- Skill in prioritizing tasks and managing time effectively.
- Ability to anticipate needs and proactively address issues.
Minimum Qualifications:
- Diploma or Certificate in full Secretarial Course
- Experience in secretarial/administrative work
- Experience in the public and private sector
- Flexible in working hours and working environment