Documentation Expert/Full Secretary

We, Global Institute of Management Limited (GIM) in collaboration with our International Partners are looking for suitable candidates to fill the vacant position of Expert in Documentation/Full Secretary.

DUTIES OF A DOCUMENTATION EXPERT/FULL SECRETARY

• Follow client norms, maintain excellent quality and resolve errors while call copying documents and performing other tasks
• Ensure integrity of original document through processing and packaging and marking of prepared projects.
• Organize establishment to maintain quality and safety of services provided.
• Oversee periodic repairs and upgrading of copy instruments and application software.
• Utilize software skills to write, edit, revise and compare documents according to guideline.
• Perform transcription and conversion work, and scanning of varied documents
• Handle correspondence, preparation of presentations and budgets, and varied documents.
• Ensure complete secrecy in confidential documents, and manage document recovery.
• Proofread, merge and format documents whenever required.
• Merge image documents with text documents, and assist in printing procedures.
• Maintain electronic data files as well as hard copies of reports for FDA approval.
• Research loan documents for conformity to terms and conditions.
• Ensure agreement of documents and corporate records with legal, financial and regulatory guidelines.
• File, record, recover, archive, scan and maintain documents and database systems.
• Be able to scan hard copy images and convert them to PDF or JPEG files and file.

REQUIREMENTS AND QUALIFICATIONS

• Must have full Secretarial Training.
• Knowledge of word processing, spreadsheet and graphics
• Strong writing and editing skills are highly desired
• Be able to maintain records
• Administrative skills required
• 5 years of knowledge and experience in the Private Sector
• Over 30 years of age and able to travel with ease
• Candidate with Japanese/or French as second language will have added advantage

Please submit your application with Detailed Curriculum Vitae indicating your e-mail, telephone contacts and 3 valid referees, attaching photocopies of your Academic Certificates, Payslip, Reference Letters, ID and a Passport Photo addressed to:

The Executive Director
Global Institute of Management
P.O. Box 24741 – 00502
Nandi Road, Karen
Nairobi.
or
e-mail to: info@gim.co.ke

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW